WP8. Management

The goal of WP8 is to plan and undertake all necessary activities for the project’s effective coordination, including: a) administrative and financial management, b) technical management and quality assurance, c) management of knowledge and intellectual property rights, and d) management of ethical, legal and privacy requirements.

Description of work

T8.1 – Administrative and financial management (M1-M24)

With respect to administrative management, the responsibility of T8.1 is to establish a stable management basis and ensure a firm foundation to the project. This task includes building upon the terms and conditions specified in the Consortium Agreement to define and set up the practical mechanisms implementing the management functions. These include communication between the Steering Board and eTryOn partners, EC officials and external organizations and individuals. The administrative management entails also the organization of the consortium and technical meetings, and meetings with the advisory board. The financial management entails the establishment of a plan ensuring that the expected income, expenditure, and disbursements are clear and verifiable. It also includes reviewing the financial status, report on progress to the Steering Board at quarterly meetings, verifying that audits are carried out for all partners and that audit certificates are received.

T8.2 – Technical management and quality assurance (M1-M24)

The technical management aims at monitoring and establishing the specific form and content of each deliverable, resolving what activities are necessary for their creation and delivery. The technical management includes also the monitoring and control of the activities of the Project Management Board (PMB). The goal of T8.2 is to ensure that all WPs stay on course and react to unexpected events. This process forms the core effort of the Project’s Technical Manager (PTM) since it is the process that handles day-to-day project issues. Throughout the project there will be a cycle consisting of authorizing work to be done, gathering progress information about that work, watching for changes, reviewing the situation, reporting and taking any necessary corrective action. The role of T8.2 is to cover these activities, together with the on-going work of risk analysis and contingency planning, and reporting to the PMB. The quality management of the project will be implemented through a Quality Assurance Plan (QAP) that will specify all quality control procedures, including responsibilities of project participants (PTM, WP Leaders, Task Leaders and other partners), contract management, documentation control, documentation formats and exchange rules, deliverable assessment, etc.

T8.3 – Management of knowledge and intellectual properties (M1-M24)

This task deals with the detection and assessment of the knowledge generated by the consortium. This knowledge will be initially identified at the beginning of the project and will be constantly monitored throughout the project’s lifetime based on an IPR plan. This plan, as described in more detail in Section 2.2.3, shows how all WPs will be evaluated for their expected patent applications and software copyrights. This task will also make sure that the necessary steps are taken for the protection of this intellectual property.

T8.4 – Ethical, legal and privacy requirements and guidelines for implementation (M1-M24)

This task deals with all the ethical, legal and privacy requirements of eTryOn. The Ethics & Privacy Coordinator (EPC) will create an internal ethical board including both technical members from the consortium as well as legal advisors from the legal departments of the eTryOn pilot partners. This board will supervise all data-related activities for the whole duration of the project to ensure that the project activities are in-line with the EU regulations in terms of ethical, legal and privacy practices. This board will set the guidelines and supervise their implementation for the data collection and ownership processes during the project pilots and the data collection during the research activities. Finally, this task will be responsible for getting ethical approvals for all data collection processes (e.g. from designated ethical committees).